Tradeshow Information and Planning
Audio Visual Rentals
Over the past twenty-five years the reasons and applications
for "Speaker Ready Room" or "Green Room" have evolved. Most
of the evolution has been driven by changes in the media use
In the past (when we were using 35 mm slide projectors,
overhead projectors, 16 mm film, and the like) the speaker
ready rooms were a location where the presenters could
preload their slides in trays and preview them to check that
all of the slides were loaded correctly. The ready room also
served to allow the presenters to meet and discuss their
presentations while partaking of snacks and beverages, or
simply a place to relax before they went to their meeting
Today, with the advent of LCD and DLP projectors,
presenters are required to give presentations of material
they prepared on computers using software such as
Microsoft's PowerPoint. Often these presentations are given
directly from the presenters' laptop, equally often the
presenter is required to preload their presentation on a
"standard" rented laptop provided by the host of the
meetings. (You can now carry your presentation on a small
USB flash drive ) In either case it is advisable to set up a
place were the presenter can rehearse and edit their
presentations. This also allows the presenter to test their
laptop on the type of projector used in the meeting room, or
conversely to test their presentation on a "standard"
laptop. In both cases this is an excellent idea. If the
presenters' laptop is unable to connect to the projector,
for some reason, steps can be taken before the time for the
presenter to start his meeting. Likewise, if the
presentation does not run properly on the "standard" laptop
(because of software version, missing fonts, or similar
problems) the issue can be addressed.
It is also equally important to have a central location
where the speakers can meet with someone who is familiar
with Audio Visual and the equipment provided in each room to
assure that the speaker's designated meeting room has the
proper equipment to fill the speaker's needs. For example,
where the speaker may have specified that he would be
showing a video tape, he may not have correctly identified
the format and type. The differences between NTSC and PAL
are very important. Likewise VHS verses Sony Betacam tapes
is important to note. Having a technician provided by the
A/V vendor who is informed as to what equipment is in each
room and who is able to distinguish between the types and
formats of media can prevent some very painful train wrecks.
It is also helpful if there is a qualified person on hand
who can create and edit PowerPoint. Very often presenters
find reason to edit or recreate their presentations at the
very last minute. Especially with medical meetings, where
the slides can be highly complex, editing can be very
challenging to someone who is not highly qualified at
editing. Additionally a good PowerPoint editor can help out
when a presenter shows up with a very raw or poorly created
Are you involved
with any of the following:
Restaurant Banquet Manager,
Hotel AV sales, Conference Center, Meeting Planner,
National Event Planner, Audio-Visual Equipment Broker
Company, Caterer, or Wedding Planner.
Meeting Equipment Rentals
strive to be the most competitive
company in pricing while offering superior
service and product quality.
Please call me at 866.858.1174
to discuss how we may work together to make your event a
We provide a variety of services that are specifically
tailored to your needs. Our experienced staff will work
closely with you to insure a successful event. We specialize
in basic meetings, corporate meetings and special events.
Meetings or small gatherings that require
Audio-Visual equipment to help articulate the message of the
speaker. We are there to help you with equipment and
Large scale events will require
Audio-Visual equipment, project management for increased
support. To entertain and support a theme event we can
provide set designs, even for a larger keynote meeting. The
most common Corporate Event could be national sales
meetings, new product launches, corporate stockholder
You can rent
technology equipment for any of the following:
corporate events, corporate theatre, stage sets, award
shows, award ceremonies, exhibitions, themed events, party
design, themed parties, product reveals, concept designs,
sets, production design, show rentals, public relations
events, press events, rental sets, set rentals, rental
exhibits, grand openings, museum exhibits, museum displays,
lobby displays, lobby exhibits, stage design, exhibit
design, event rentals, touring shows, auto show exhibitions,
communication events, communications events, sales
environments, marketing events, marketing displays,
marketing environments, cyber café, sports bar rental,
sporting events, Video game box contests, advertising
events, new product launches, new product introductions,
corporate sponsorship, church production, religious shows,
media ministry events, Movie openings, Movie productions,
and TV show environments.
We are a full service audio, visual, video, lighting,
staging, and computer rental company. Serving clients
nationally, we offer one of the most comprehensive
inventories in the industry for small businesses events,
conventions, tradeshows, expositions, event planners,
training seminars, and live entertainment shows. With the
latest in technology from leading manufacturers, we ensure
your event will be a total success.
Your audience may be your
customers, your sales force, the press, industry
analysts, financial analysts or your own executive team.
We can create your dynamic and exciting events that
deliver your content and exceed your audience’s
Meeting Equipment Rentals
Scale Production Services
Keynote Presentation and Design
Let us help
you plan, organize, and execute a professional presentation
for your next meeting/event. We can assist your event
planners in managing, organizing and delivering
needs to help ensure your successful presentation or event.
We offer assistance with sets,
Audio Video presentation
equipment in planning meetings and events, small or large.
We can design and deliver custom solutions based on your
needs. We offer brand name equipment including
computer laptops, desktops,
mobile LED video wall
systems, and audiovisual setups.
We can help any business, for any size event. Our solutions
range from a single projector and sound system to more
sophisticated solutions such as staging, drapery and large
sound systems for events as large as 5000+ people.
Whether you need us to work with your team or handle every
detail from top to bottom, we have the experience and
resources to present your goals.
We stock large
audio mixing boards (for
multi microphone and other sound sources like videos and
DVDs) and can assemble sound systems to produce high quality
sound for large groups. Additionally our sophisticated
video mixing boards (Folsom
to seamlessly merge multiple video signals, like computer
video output, DVD and VHS tapes.
We offer nationwide services throughout major cities and can
easily configure and deliver the right solution for you.
We specialize in designing custom solutions for major
corporate events, such as national and dealer sales
meetings, convention and conference presentations.
Meeting Equipment Rentals
to view our equipment offering, which includes: computers,
projectors, presenters, printers, storage devices and
high-end audio/video equipment.
Computer Kiosk Rental
With a sleek and
lightweight design, this Computer Stand is ideal for
multipliable registration computer kiosk stations, Game
Computer Kiosk contest stations, cyber-cafes for email, self
registration stands, product information stations, online
information requests at tradeshows and much more. You can
configure with PC's
wireless network and Bluetooth configurations for remote
Kiosks come with:
Mac powerbook or Pentium 4 class
with 17 or 20 inch screen & keyboard, CD-Rom drive, sound,
Windows XP pro, Office XP and full Internet connectivity
We can fully
accommodate your needs in Registration, Tradeshow Offices,
Training Labs, Exhibits, Cyber Cafés and Messaging Centers.
Our unparalleled service and support makes us the best
choice every time.
We have highly trained technicians and experienced show
coordinators on site during the convention.
When working with us, you can be assured that your computers
and peripherals will be delivered Clean, Working and On
With brand names you can trust like Compaq, Dell, IBM, NEC,
Apple, and Hewlett Packard.
We have successfully supported Conventions and Trade Shows
for over 20 years.
You get all this with outstanding Service, Trained Support
Personal, and Competitive Pricing.
Stage and Set
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